The Photo Upload tile is presented in UDo to users with any of the following Roles:
(See: PeopleSoft Campus Solutions > Service Centre Dashboard > UDo Data for the list of Roles assigned to a user at any given time).
On opening, Applicants will be asked to upload an appropriate photo for their Student ID Card (and for use in other relevant University systems):
They should follow the guidance provided:
NB: Privacy Notices
On uploading a photo and clicking Confirm the image will go to Student Records & Awards (SRA) for verification and users will see:
Photo Upload will continue to display this page on re-opening until SRA complete the verification process.
Student Record & Awards undertake the verification process within the UDo-Manage Application.
NB: Access is given to appropriate users by the Portal & Application Development Team on request.
On logging in (with AD credentials) users will see:
This leads them to a view of all recently uploaded portraits in a grid formation:
On review they can then accept or reject each image individually or in bulk.
- The approved image is removed from UDo-Manage and saved on the UoD ID Photos File Share (idphotos_prd$ (\\kr-files-prd-01)) for use on the Student ID Card and in other relevant University systems.
- An approval email is sent from firstname.lastname@example.org:
- The rejected image is removed from UDo-Manage.
- A rejection email is sent from email@example.com:
NB: The emails generated above are identical for both HE and FE users. They are sent to the HE/FE users Preferred/Unimail Address in PeopleSoft Campus Solutions/ProSolution respectively.
On completion of the verification process Photo Upload will update depending on the outcome:
This concludes the process.
This is also what Returning Students are greeted with when they open Photo Upload following their completion of the process as an Applicant. Should they need to update their current photo they can click Edit to return to the beginning of the process again.
Users are returned to the beginning of the process outlined above.
If you require any further guidance on this process please contact the Portal & Application Development Team.
Article Last Updated: 21st April 2023 By: Claire Hammersley.