Stream is a video hosting app in Office 365, is similar in concept to YouTube, but is internal to the University of Derby.  All of us have access through our staff and student Office 365 log in.

You can upload videos, create channels and share your content with your chosen audience.

When a meeting is recorded in Teams, it goes into Stream and is assigned to the person who clicked to record.  The good news is that the permissions carry over from the Team it was hosted in.

For help and guidance on playing and sharing of a meeting recording in Microsoft Teams and Online Meetings go to https://support.office.com/en-gb/article/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa#bkmk_whocanview

For help and guidance on using the features of Stream go to https://docs.microsoft.com/en-us/stream/

It's important to be aware of videos that you are sharing where you choose the option to 'Allow everyone in your company to view your video' - it means exactly that: everyone can watch it - it might even be promoted to those who click to browse Stream content. 

So please be mindful that the content you share is suitable for all staff and students to see, if not please restrict your audience by following the steps below.

 

How to check permissions on your videos and meeting recordings

Sign in at Office.com and go to the Stream app.

The easiest way to check permissions is to go to your videos in the ‘My Content’ tab:

If your videos have a yellow icon to the far right (containing a person with a restricted sign), it means they are restricted to a limited audience; this will be either the invitees to the meeting, or the Team members who have access to the channel where the meeting was hosted.

If you see a green icon (showing two people), it means the video is company wide and can be viewed by anyone at the University, staff or student.

 

The permission level also shows if you click to watch a video, with the yellow or green icon showing underneath to indicate restricted or company-wide:

 

Changing the permissions on a video

To change permissions on a video you have uploaded or recorded in Teams, go to your videos in the ‘My Content’ tab:

To the far right of the video you want to share or restrict, click the pen icon to ‘update video details’:

Under the Permissions column in the centre, tick or untick the box to ‘Allow everyone in your company to view this video’ according to your preference.

To give permission to specific people, untick the ‘Allow everyone…’ box and change the ‘Share with’ drop-down option to ‘People’ and look them up.  Add the people you want to share the video with.  Make them an owner of the video if you wish by ticking the box next to their name:

To share a link to the video with those granted permission, click ‘Share’ in the right column.  Click ‘Apply’ at the top to save your changes:

This allows you to copy a link that can be shared with those who already have permission to view.  Those who do not have permission, will not be able to view it, even if you send the link to them.

To learn more about the full features of stream, visit https://docs.microsoft.com/en-us/stream/

 

 

 

Last updated 20 April 2020