How to share Panopto recordings

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This guide shows you how to change the sharing permissions on a recording so that people not enrolled in a Course Resources module can see it.

 

By default, Panopto recordings are only visible to people enrolled in the Course Resources module where the recording was made.

 

Changing access permissions – adding people

 

1. Navigate to Course Resources and log in;

2. Navigate to the module where the recording was made;

3. Click on Tools > Panopto Content to view a list of all recordings for that module. (You must be enrolled on that module as a Tutor);

 

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4. Click on the share icon (two heads);

 

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 5. Click on “Who has access” drop down menu;

 

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6. A list of options appears. Each one has different levels of access control, explained in the subheading.

 

Unless you want to make this recording public to the internet, the highest level of access you should choose is “Anyone at your organisation”.

 

Anyone who has a university login can access this recording by clicking on the link, or finding it through the Panopto web interface.

 

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7. If you want to share it with only specific people, or groups (i.e. all people enrolled in other modules), you can add them by entering their email address in the “Invite people” box, or the module name;

 

Enter the name, username or email address, and matching results will appear in a drop down.

 

Choose an individual, or a module from the results;

 

NOTE! If adding groups, always choose the Viewer option, otherwise they will be able to edit recordings.

 

Tick the “Notify people by email” box to send an email to all users explaining their access to the recording;

 

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8. Click Send and save changes (if Notify people by email is ticked), or Save changes (if Notify is not ticked).

 

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9. Access is now granted to those listed.

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Removing Access

 

1. Remove a person or group by clicking on the X next to their name.

 

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2. That line will go red to indicate removal. To reinstate that person, click on the +

Click “Save changes” to confirm deletion;

 

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Sharing a Recording Link, or Embedding in a Webpage

You can send a link to a recording via email, or add it to a webpage. To do this, you must set the permissions correctly.

 

1. Navigate to Course Resources and log in;

 

2. Navigate to the module where the recording was made;

 

3. Click on Tools > Panopto Content to view a list of all recordings for that module. (You must be enrolled on that module as a Tutor);

 

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4. Click on the share icon (two heads);

 

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5. Click on “Who has access” drop down menu;

 

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6. A list of options appears. Each one has different levels of access control, explained in the subheading.

 

For public access, choose “Anyone with the link”, or “Public on the web”.

 

For University members only (anyone with a university login), choose “Anyone at your organisation”, or “Anyone at your organisation with the link”.

 

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7. To share a link highlight the link, copy it and then paste into an email or webpage;

 

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8. To embed the recording in to a webpage, click Embed and copy and paste the HTML code into a webpage.

 

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Information provided by the Technology Enhanced Learning (TEL) team.

 

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